Connecticut Yankee Council, BSA
Resources

Council Membership Committee

The Council committee is a planning and supervising body whose job is to see that every eligible young person of Cub Scout, Boy Scout, Varsity Scout, or Venturing age within the council territory has an opportunity to become a member. The council-level committee performs the following tasks:

Membership Committee Guide

 

Typical Council Membership Committee Structure

 

Council Chair's Job Description

The chair of membership/relationships should be a member of the executive board, and Council Vice Presidentmost often a council vice president. Other members of the board should supplement the chair's services. In many councils this position will be titled vice president—membership/relationships and is directly responsible to the council president.  Following is a model position description:

 

Position Concept

Gives leadership to the membership/relationships function in the council. Recruits, trains, and leads a committee. Develops and expands relationships between chartered organizations and council. Develops cooperative relationships with key community organizations. Develops and executes plans that will result in increased youth membership and in greater support for chartered organizations.

 

Principal Responsibilities

 

Council Membership/Relationships Committee Organization

In addition to the chairman and selected executive board members, additional committee members who are interested in extending Scouting may participate as members at large. The committee is responsible to reach a representative group of youth interested in the Scouting program. Members should come from diverse backgrounds and environments. The committee must reach into all areas within the council and district boundaries providing the extra effort required to expand the Scouting program in the rural and low-income urban areas of the council.  The council membership/relationships committee might include three interest groups of Scouters as follows:

 

Relationships Group. Since Scouting is a program made available to community organizations to achieve their own objectives as they reach out to the youth of the community, it is essential that all major organizational structures in the community maintain representatives on the committee. This will guarantee better understanding and better receptivity of Scouting by these community groups. Committee members should be determined as the need exists for representatives of Protestant, Catholic, Jewish, Mormon, and other religious organizations; service clubs; veteran and fraternal groups; fire and police departments; government; labor; rural and urban groups; businesses; industries; parochial, private, and public schools; PTAs and PTOs; organizations serving people with disabilities, and others.

 

Membership Group. The district membership chairmen become members of this group and bring the needs of their respective districts to the attention of the council committee and, in turn, cooperate in the execution of plans in each district. This group generally offers the preliminary draft of membership plans, goals, and objectives. This group determines which of the membership events will be used to obtain membership objectives (roundup, together plan, recruit-of-the-month, Joining Night, open houses, etc.).

 

Resource Group. Those who have a thorough knowledge of Cub Scouting, Boy Scouting, Varsity Scouting, and Venturing can be effective consultants to the membership committee. Counselors on economic and social change can provide useful information on population trends as well as economic and social statistics. Others can interpret and analyze statistics.

 

Suggested Subcommittees

 

Religious Relationships

In addition to the religious relationships representatives on the council committee, councils may also wish to form Protestant, Jewish, Catholic, or other advisory committees on Scouting. They can provide helpful liaison between the religious organizations and Scouting. This can be tailored or expanded to fit local needs.

 

Principal Responsibilities

 

The subcommittee meets quarterly, with each denominational group gathering individually for a period of time and later reassembling for a discussion of total council needs and support. The respective religious groups may meet more often. These committees may not be formed on a district level.

 

Education Relationships

It is advisable to establish an education relationships subcommittee which meets quarterly or more often as needed.

 

Principal Responsibilities

 

Community Relationships

A community relationships subcommittee also meets quarterly or more often as needed. Principal functions include: a service and fraternal club advisory group; a labor advisory committee that could relate to all central labor councils and labor unions; a low-income subcommittee to help understand, relate to, and develop Scouting in low-income areas. Other advisory groups should be developed according to the needs of the council, such as specific ethnic populations.

 

Youth With Disabilities

A council advisory committee on youth with disabilities may report to either the council executive board or to the council membership/relationships committee to help all council structures provide the most effective Scouting program for youth with disabilities and special needs.

 

Principal Responsibilities

 

For more details, see the publication Scouting for Youth with Disabilities